WHO WE HELP
Built for teams that run operations. not manage software.
Certiva works for operations managers, HR administrators, retail business owners, and DME suppliers. What they share: a workflow that is visibly breaking, a team too small for enterprise software and no time for an IT project.
Find your situation
Which situation sounds like yours?
Each Certiva module targets one specific day-to-day pressure point. Start with the one creating the most friction right now.
Payroll prep is eating hours it should not
You are manually reconciling attendance records before every payroll run. Corrections are routine. Certiva Workforce Control captures verified, exception-resolved records and exports them directly to Gusto, ADP, QuickBooks Payroll, or Paychex. Most teams cut prep time by more than half in the first cycle.
You find out about inventory problems after the customer asks
Stockouts happen because nobody saw the count dropping. Overstock ties up cash because purchasing decisions were made without real data. Certiva Retail and Stock Control tracks inventory in real time, fires low-stock alerts before the gap becomes a problem and connects directly to your POS.
DME cases fall through gaps between your tools
Equipment orders, delivery status, insurance billing and serial number tracking are spread across email, spreadsheets and phone calls. Cases get missed. Billing goes out late. Certiva DME Workflow Control puts every case in one place with a timestamped audit trail from intake to delivery.
Your payroll accuracy problem is actually an attendance data problem
The payroll processor works fine. The problem is the data entering it. Certiva Payroll Management is an upstream workflow layer that organizes records, manages approval chains and exports only verified data to your payroll processor. so corrections stop before they start.
Outcomes from teams like yours
Real results from businesses that were using spreadsheets, paper records, or disconnected tools before switching to Certiva.
How a 45-Person Chicago Restaurant Group Cut Payroll Prep Time by 68%
Three locations, rotating shifts and a payroll coordinator spending 4 hours every cycle reconciling paper sign-ins. After deploying Certiva Workforce Control, that dropped to under 80 minutes. payroll corrections went to zero.
Read story
How a 55-Person German Logistics Company Reduced Overtime Disputes by 91%
A mid-size logistics operation in Frankfurt was managing shift attendance across two depots with spreadsheets and a group chat. Overtime disputes were routine. After deploying Certiva Workforce Control, disputes dropped 91 percent in the first quarter.
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How a Memphis Home Health Agency Eliminated Payroll Corrections Over 8 Months
A 32-person home health agency in Memphis was processing payroll corrections on 6 of every 10 pay cycles. Visit records arrived late, approval chains were informal and errors were routine. Certiva Payroll Management fixed the upstream workflow.
Read storyWe are honest about who Certiva is not right for.
If you need an enterprise HCM suite, a full payroll bureau, or a multi-location ERP, Certiva is not the right answer. If you need focused workflow software that a 20-person team can actually run without an IT department, it might be exactly right.
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Structured product modules keep Certiva scalable.
Questions from teams evaluating Certiva
We already use QuickBooks, Gusto, or ADP. Does Certiva replace them?
No. Certiva works alongside your existing payroll or accounting tools. Workforce Control and Payroll Management fix the attendance and approval process upstream of payroll. They export clean, verified records to Gusto, ADP, QuickBooks Payroll, or Paychex rather than replacing them.
How fast is implementation?
Most teams are day-to-day within two to five days. No IT project, no six-month onboarding timeline. You configure your team, set your pay periods and start capturing records. We do a live walkthrough on day one.
What if our team is not technical?
Certiva is designed for operations managers and HR administrators, not IT teams. If your team can use a smartphone and a browser, they can use Certiva. The admin side is configured once and mostly left alone.
We are a team of 15 to 30 people. Is Certiva worth it at our size?
This is exactly the size range where Certiva delivers the most value. Large enough that manual tracking creates real errors and real time costs. Small enough that you do not want or need enterprise complexity. Most teams at this size recover the monthly cost in the first payroll cycle they run without corrections.