CERTIVA PRICING
Straightforward pricing that scales with your operation.
One flat monthly package per module. Every price, limit, and feature is listed here so you know exactly what you are paying before you sign anything. Combine modules and the discount applies automatically.
How Certiva pricing works
Pick the module that fits. Pay only for what your team actually uses.
Every tier has a published price and a clear limit. Upgrade when you need more. Combine modules and Certiva automatically applies a bundle discount. No usage-based surprises on published limits.
Attendance tracking that is actually accurate. Starting at $50 per month for up to 25 users.
Standard
Up to 25 users
$ 50 /month
$ 480 /year ($40/mo effective)
Optional setup: $199 one-time on monthly billing (waived on annual).
- Real-time shift tracking with mobile time clock
- Single-location attendance management
- Leave requests with running balance tracking
- Exception flagging for late arrivals and unplanned absences
- Payroll-ready export to Gusto, ADP, QuickBooks Payroll, and Paychex
- Email support
Premium
Up to 75 users
$ 129 /month
$ 1,239 /year ($103/mo effective)
Optional setup: $299 one-time on monthly billing (waived on annual).
- Everything in Standard
- Multi-location workforce visibility across all sites
- Exception routing that sends alerts to the right supervisor automatically
- Multi-step approval chain workflows
- API access for custom integrations
- Priority support with 4-hour response by chat and email
Standard includes a 14-day trial with no card required. Premium trial requires a card on file.
Managing more than 75 staff or operating across multiple entities? We will design an Enterprise arrangement that fits. Contact us for Enterprise.
FAQ for this module
Does this replace our time clock hardware?
Certiva works via mobile app and browser, so most teams replace hardware entirely. If you have existing hardware you want to keep, contact us to discuss integration options.
Does the Premium trial require a credit card?
Yes. Premium trials require a card on file to keep the trial meaningful. Standard trials have no card requirement.
Stop spending hours reconciling attendance before every payroll run. Starting at $50 per month.
Payroll Management is a workflow layer that sits upstream of your payroll processor. It organizes attendance records, manages approvals, and exports clean data. It does not file taxes, issue paychecks, or administer benefits.
Standard
Up to 25 users
$ 50 /month
$ 480 /year ($40/mo effective)
Optional setup: $199 one-time on monthly billing (waived on annual).
- Structured payroll workflow with a clear approval chain
- Attendance-to-payroll sync when paired with Workforce Control
- Exception review and record lock before export
- Period-end payroll summary reporting
- Export to Gusto, ADP, QuickBooks Payroll, and Paychex
- Email support
Premium
Up to 75 users
$ 129 /month
$ 1,239 /year ($103/mo effective)
Optional setup: $299 one-time on monthly billing (waived on annual).
- Everything in Standard
- Multi-entity payroll workflow management
- Advanced exception handling with escalation paths
- Custom multi-step approval chains based on role and department
- API access for custom integrations
- Priority support
Pairs best with Workforce Control so attendance records and payroll approvals stay connected from day one.
Multi-entity payroll operations or complex governance requirements? Contact us to discuss Enterprise. Contact us for Enterprise.
FAQ for this module
Do we need Workforce Control to use Payroll Management?
No, but they work significantly better together. Without Workforce Control you will need to import attendance data manually. With it, records sync automatically before the payroll workflow starts.
Can this replace our payroll software entirely?
No. Certiva Payroll Management handles the pre-processing workflow: cleaning records, managing approvals, and preparing a clean export. Your existing payroll processor handles the actual payroll run.
Stop discovering stockouts after they happen. Starting at $50 per store per month.
Standard
1 store, up to 500 SKUs
$ 50 /month per store
$ 480 /year ($40/mo effective)
Optional setup: $299 one-time on monthly billing (waived on annual).
- Real-time inventory tracking for one store
- POS integration with Square, Lightspeed, Shopify POS, and Clover
- Up to 500 active SKUs per store
- Low-stock alerts before you run out
- Basic supplier management
- Email support
Premium
Unlimited SKUs + multi-location transfers
$ 129 /month per store
$ 1,239 /year ($103/mo effective)
Optional setup: $499 one-time on monthly billing (waived on annual).
- Everything in Standard
- Unlimited active SKUs
- Multi-location stock transfers and shared catalogs
- Velocity-based reorder recommendations
- Advanced supplier and purchase order management
- API access
- Priority support
14-day trial with card on file. Setup takes less than a day for most single-store retailers.
Pricing is per store. Add locations at the same rate for Standard and Premium.
Running 10 or more stores or managing a distribution operation? Contact us for an Enterprise conversation. Contact us for Enterprise.
FAQ for this module
Does it work with my existing POS?
Certiva integrates natively with Square, Lightspeed, Shopify POS, and Clover. If you use a different POS system, contact us before signing up to confirm compatibility.
Can I add more stores later without starting over?
Yes. Adding a location is an account-level upgrade. Your existing catalog, suppliers, and reporting history carry over to the new store view.
Case management built for DME suppliers who have outgrown spreadsheets. Starting at $500 per month.
Standard
1 deployment, up to 100 active cases
$ 500 /month
$ 4,800 /year ($400/mo effective)
Optional setup: $1,499 one-time on monthly billing (waived on annual).
- Case management from patient intake through billing follow-up
- Serialized inventory tracking with DMEPOS compliance documentation
- Rental billing automation for recurring equipment
- Up to 100 active cases
- Delivery and fulfillment tracking
- Claim submission support for the top 15 payers
- Email support
Premium
Up to 500 active cases + multi-branch
$ 1,199 /month
$ 11,510 /year ($959/mo effective)
Optional setup: $2,999 one-time on monthly billing (waived on annual).
- Everything in Standard
- Up to 500 active cases
- Multi-branch support for operations with more than one location
- Expanded payer integrations covering the top 30 payers
- Custom compliance workflows for your specific case types
- API access
- Priority support with 2-hour response by phone, chat, and email
No self-serve trial for DME. Book a demo first and we will set up a structured 30-day paid pilot. If you convert to annual, the $500 pilot fee is credited back.
Priced per deployment (one supplier organization). Multi-branch is included in Premium.
Managing more than 500 active cases, operating across multiple entities, or running custom payer programs? Talk to us about Enterprise. Contact us for Enterprise.
FAQ for this module
Why is there no self-serve trial for DME?
DME implementations are more involved than other modules. A self-serve trial without proper setup would not show you the value. The paid pilot gives you a real working environment configured for your case types, with the setup fee credited back when you convert to annual.
Why are setup fees higher for DME?
DME onboarding typically involves configuring case types, payer mix, rental billing schedules, and compliance documentation workflows specific to your operation. That takes time to do properly. Annual contracts waive the setup fee entirely.
Does this replace Brightree or NikoHealth?
For small to mid-size DME suppliers, yes. Certiva DME Workflow Control covers the core workflows those platforms provide at a fraction of the contract commitment. If you are currently on an enterprise DME platform and find it overcomplicated, contact us to compare your specific case requirements.
What every tier includes
Whether you start on Standard or go straight to Premium, every tier gives you the core workflows for that module, not a stripped-down version designed to push you to upgrade. Premium is for teams that need higher limits or multi-location capability, not for teams that want basic features to actually work.
- Full access to that module's core workflows from day one
- Payroll and platform export integrations as listed for each product
- Guided onboarding included; annual plans get a dedicated onboarding session
- Regular product updates at no extra cost to any tier
- Full export access to your operational data at any time
Stack & save
Build your bundle
Toggle the modules you want, pick Standard or Premium for each, and watch your stack savings update live.
- 2 modules 10% off combined
- 3 modules 15% off combined
- 4 modules 20% off combined
If Certiva is not the right fit within your first 30 days on a paid monthly plan, we work with you on a structured exit with no questions asked. Annual plans include a documented success checkpoint at 90 days so we can course-correct early if anything is off.
Worked pricing examples
Real scenarios with bundle math included.
Small business running 20 staff: attendance and payroll workflow
- Workforce Control Standard, annual: $480 per year
- Payroll Management Standard, annual: $480 per year
- Subtotal: $960 per year
- Bundle discount (2 modules, 10% off): minus $96
- Total: $864 per year, which works out to $72 per month
Retailer with 3 stores and 40 staff needing full workforce and stock visibility
- Workforce Control Premium, annual: $1,239 per year
- Payroll Management Premium, annual: $1,239 per year
- Retail and Stock Control Standard, annual, 3 stores: $1,440 per year
- Subtotal: $3,918 per year
- Bundle discount (3 modules, 15% off): minus $588
- Total: $3,330 per year, which works out to $278 per month
Small DME supplier managing 60 active cases with 15 staff
- Workforce Control Standard, annual: $480 per year
- DME Workflow Control Standard, annual: $4,800 per year
- Subtotal: $5,280 per year
- Bundle discount (2 modules, 10% off): minus $528
- Total: $4,752 per year, which works out to $396 per month
Growing retailer with 5 stores and 70 staff on Premium across 3 modules
- Workforce Control Premium, annual: $1,239 per year
- Payroll Management Premium, annual: $1,239 per year
- Retail and Stock Control Premium, annual, 5 stores: $6,195 per year
- Subtotal: $8,673 per year
- Bundle discount (3 modules, 15% off): minus $1,301
- Total: $7,372 per year, which works out to $614 per month
General pricing questions
How does Certiva pricing work?
Each module has two published tiers: Standard and Premium. You pay a flat monthly amount with a clear limit on users, stores, or cases depending on the module. There are no per-seat surprises on published limits. Setup fees apply on monthly plans and are waived when you go annual. Combine modules and you get an automatic bundle discount of 10 to 20 percent depending on how many you add.
What is the difference between Standard and Premium?
Standard covers teams and operations up to a published limit, usually 25 users or 1 location. Premium raises those limits and adds multi-location support, advanced workflows, and API access. If you are a single-site business with a straightforward setup, Standard is usually the right starting point.
What happens when we grow past the tier limit?
You move up to the next tier for that module. We notify you before you hit the limit so the upgrade is planned, not a surprise. For operations larger than Premium covers, we work out a custom Enterprise arrangement.
Does Certiva process payroll?
No. The Payroll Management module is a workflow and approval layer that sits upstream of your payroll processor. It cleans up attendance records, manages approval chains, and exports clean data to Gusto, ADP, QuickBooks Payroll, or Paychex. It does not file taxes, issue paychecks, or administer benefits.
Is there a free trial?
Workforce Control Standard includes a 14-day trial with no card required. Premium tiers and DME Workflow Control require a card on file or a demo before trial access. Contact us if you want to set up a structured pilot.
Do you offer discounts for nonprofits or healthcare organizations?
Yes. An additional discount is available for verified nonprofit organizations and certain healthcare-adjacent businesses including home health agencies and DME suppliers. Reach out with your organization type and we will apply it.
Can I start with one module and add more later?
That is exactly how most businesses use Certiva. Start with the module that addresses your biggest operational problem. Once that is running well, add the next one. The bundle discount applies retroactively when you combine modules, so you are not penalized for starting small.
What does setup involve and how long does it take?
Most businesses are fully operational within a few days. Certiva is designed to fit around how you already work rather than forcing a process change before you see value. Annual plans include a dedicated onboarding session. Monthly plans include self-serve onboarding with email support.
TALK TO THE TEAM
Not sure which modules fit your operation?
Book a 30-minute walkthrough. We will show you the right modules for your team using real scenarios from your type of business, not a generic product tour.
No pressure. No pitch. Just a clear conversation about whether Certiva fits your workflow.